In very simple terms, an HRIS system is the amalgamation of
HR activities and information technology. An ideal HRIS platform automates and
streamlines processes in the employee lifecycle from hiring, on boarding, and
training to compensation, benefits, retention, and exit. With most of the
functions automated it provide the HR the bandwidth to focus on engagement
challenges, increasing productivity, and aligning the human side of the
organization with business goals.
We are amidst a digital revolution and organisations must embrace this change positively to grow. There are plenty of reasons why an
organisation, whether small, mid-sized or large, should definitely digitize
their HR functions by partnering with an HRIS service provider.
How does partnering
with a reliable HRIS service provider benefit organisations?
With an HRIS, you'll never have to browse through your office cabinets or
search through different versions of spreadsheets ever again. All the information
that a HR unit requires be easily collected, tracked, updated, and searched within
good HRIS service provider will stay on top of regulations impacting HR and
adapt their software to make it easy for organizations to meet compliance
requirements. For instance, the HRIS by Weavings compliant with all statutory
compliance requirements as per the labour law.
Time Savings: Most
of the tedious HR processes are made quick and simple with an HRIS. For
instance, leave management takes mere seconds to request and approve. Leave
balances are tracked automatically. And after setting up leave policies and
regional holiday structures, human resource professionals don't have to spend
any time maintaining them. There are modules available for the entire spectrum
of Human Resources. i.e from hire to retire.
When the human resources team have fewer operational tasks to manage, they can
spend their valuable skills and time on strategic initiatives that improve
business outcomes. Today, the role of HR is not restricted to only recruitment
and retention but also a critical unit while making key business decision.
Improving retention and increasing productivity of all the functions are just a
few ways HR can spend their time when they have an HRIS. They can also focus on
training and development of the existing employees and getting them ready to be
the next set of leaders.
Employee Experience: Good
HRIS can help improve employee's perceptions of their organizations. Whether
it is smooth and quick on boarding process, or the ability to update request
time off, a good HRIS can help employees have a better experience. The organisation
that adopt technology and automate their basic HR functions have far better
employee satisfaction then the ones that do not.
Easy of work: Who
does not like it when you can get a bird's eye view of the entire team or unit
and can manage all the HR function with only a few clicks. HRIS tools offered
today are highly configurable and can be utilised to automate your organisations
HR functions that will reduce of lot of operational work of the HR.
We asked Mr. Nayan Shah- AGM , IT, with Weavings Manpower Solution
about his views on HRIS and why organisation must partner with a reliable HRIS
services provider and this is what he had to say "There are two fold
advantage of HRIS Services for organisations: Enhances employee experience by
providing all HR & Payroll information at their fingertips & enables core
Human Resources team to move towards #HR 4.0 ."
Mr. Ashish Talwar, Managing Director, Weavings Manpower
Solutions stated, "The pace at which technology is disrupting the HR landscape,
organisation who have not partnered with
a reliable HRIS Service provider should, without any delay, start
evaluating service partners with dynamic HRIS platforms and implementation
capabilities as per their organisational needs. HR's role today has moved from
performing a functional/ administrative role to Business partner to Strategic
Partner. And today, driven by data, technology, and new interaction models, its
role is shifting from managing talent to managing business assets and
supporting key business decisions"
Overall, the benefits of an HRIS often outweigh the investment.
Of course, one should certainly evaluate the value provided by each HRIS service
provider you're considering to ensure you're getting the best fit for your
organization. What is also essential is
to have a platform that is configurable and can adapt to the every changing
dynamics in the HR spectrum.
The future of any human resource team is linked to
technological development, and the faster the organisations embrace technology,
the better the future of work will be.
Disclaimer: The views expressed in the
article above are those of the authors based on their expertise and knowledge
of the service.